Build the Best Evaluation Tools

No evaluation form is perfect, and input from faculty on what works, what doesn’t, and what could be better is very helpful. This saves time and effort by creating tools you can use more easily and effectively. The CCERR tool is validated in assessing the quality of submitted evaluations. Collaborative efforts at improving evaluation targets and tools lead to improved understanding of performance goals and improved quality of submitted evaluations.1,2  Periodic assessment of submitted evaluations using the CCERR tool will identify high quality evaluations and evaluators, opportunities for improvement in evaluations, and targets for faculty development.

Faculty should provide and programs should seek annual feedback on their assessment and evaluation tools, including comments on relevance, ease of use, adequacy of training on the tools, and suggest improvements.

Quick Tips

  • Use the CCERR tool to assess quality of evaluations
  • Ask colleagues and yourself what doesn’t work or make sense
  • Tell your program liaison about issues at least annually
  • Ask for clarification, training, or resources if needed
  • Give suggestions on evaluation milestones, criteria, wording, or format

Erik Schweitzer, MD
Northwest Washington Family Medicine Residency, Bremerton, WA

Dana Nguyen, MD
Uniformed Services University of Health Sciences, Bethesda, MD

  1. Dudek NL, Marks MB, Lee C & Wood T. Assessing the quality of supervisors’ completed clinical evaluation reports. Medical Education 2008;42:816-822 
  2. Chan T, Sherbino J. The McMaster Modular Assessment Program (McMAP): A Theoretically Grounded Work-Based Assessment System for an Emergency Medicine Residency Program. Acad Med. 2015;90:900–905.